ISTANBUL ULASIM ve ALTYAPI PLATFORMU
ISTANBUL TRANSPORTATION AND INFRASTRUCTURE PLATFORM
ARTICLE 1- NAME AND HEADQUARTERS OF THE ASSOCIATION
Name of the association is Istanbul Transportation and Infrastructure Platform Association. Headquarters is in Istanbul.
ARTICLE 2- OBJECTIVES AND ACTIVITIES OF THE ASSOCIATION
a) To create technical solutions,
permanent policies for transportation and infrastructure problems of Istanbul,
which is a candidate for the Olympic Games Organization.
b) To achieve studies on priority infrastructure issues aiming to promote Istanbul to a gravity status as a metropolitan city in Euro/ Asia geography within the new world shaping in the 21st Century.
c) To carry out the leading professional and technical organization in Istanbul in transportation and infrastructure area; maintain cooperation with other similar local infrastructure associations and create a common work platform.
d) To unite private sector institutions active in transportation and infrastructure areas under a common initiative, to facilitate scientific and technical cooperation between the members, to maintain relations and cooperation of the members with professional and public associations in a more uniform, balanced and disciplined manner.
e) To carry out studies aiming to implement transportation and infrastructure projects planned in Istanbul in a safe, environmentally friendly manner and safeguarding public interests, to support establishing and developing regular and healthy relations between members of the association and public administrations, information flow.
f) To improve the formation, expertise and leading role of the members as regards to transportation and infrastructure implementation.
g) To secure development and maintenance of ethical rules, standards and certification clauses in the transportation and infrastructure area.
h) To support and award academic and industrial researches in the transportation and infrastructure area.
i) To cooperate with universities and other educational institutions.
j) To ensure benefit of the public and private sector from the activities of the association, to provide training to volunteering institutions and members and to make the necessary organization.
Activities of the association:
a) Will establish communication
with institutions, universities, professional associations, syndicates,
associations and persons active in transportation and infrastructure area,
evaluate results of their studies, interpret these results and transmit to all
its members and related authorities to create results to the benefit of Istanbul
and the country.
b) Will develop Istanbul based implementation projects, plans and programs in transportation and infrastructure areas, will carry out attempts and lobbying activities on the side of related authorities to facilitate their implementation.
c) Will directly undertake organization of national and international researches, seminars, conferences, symposiums, fairs, exhibitions and similar meetings, training and visit programs in transport and infrastructure area or will participate in these organizations and provide support; will organize lottery, balls or similar social activities with aid purpose.
d) In order to achieve the targets in the transportation and infrastructure area outlined in the legislations and by obtaining necessary permits from related authorities, it will organize professional training and education sessions, will participate in such organizations, open a library, establish professional certificates and degrees, cooperate with institutions involved in similar activities.
e) Will undertake all data collection, filing and publishing activities regarding social and economic parameters impacting the market of transportation and infrastructure related sectors or organize these services, will cooperate with related institutions with this purpose.
f) Will maintain permanent relations with public - private sector organizations within the framework of long term plans and legal, institutional reorganization, will contribute to their activities, evaluate the results and inform the members about the results.
g) Will determine problems and bottlenecks encountered by its members, transportation and infrastructure sector with an efficient approach, will carry out studies for solving the problems in a collaborative manner with related public and private sector and/or will organize such studies.
h) Will examine, evaluate legal arrangements, stipulations and decrees issued by the Ministers Court, Ministries and public institutions, related to transportation and infrastructure sector, will make attempts on the side of related authorities in order to modify regulations obstructing activities and development of the sector and will present its views.
i) Will establish liaison with related persons to ensure consultancy of Istanbul Transportation and Infrastructure Platform Association regarding legal arrangements related to Transportation and Infrastructure issues and study topics, will participate in the necessary preparation meetings and contribute to building up a formation which will not create any problem throughout implementation.
j) Will monitor all political developments regarding technological developments within the scope, will carry out a study on their potential impacts on the sector and recommend policies, will inform the members and make proposals to related authorities.
k) Will monitor studies and publications of national and international research institutions, and will transmit the findings to the members of the association. Will organize research activities aiming to achieve the technological level of today. Will monitor publications of well known research institutions; changes and developments in time, will set up long term targets for the sector and will transmit its views and approaches on these issues to related institutions and establishments.
l) Will gather all engineers, consultants, academicians, industrial associates and businessmen who are active in the fields of transportation and infrastructure and are member of the sector, under the framework of Istanbul Transportation and Infrastructure Platform Association; and will carry out studies aiming to expand the membership base and become more powerful.
m) To achieve the prospective goals; it can set up sports arena or hall, social facilities, or similar facilities.
n) To achieve the prospective goals and to render greater efficiency of its activities, it will set up a team to carry out above activities, a committee, will purchase or hire immovable(s), will equip the office with staff and equipment sufficient in quality and no., will purchase from outside when necessary all services regarding issues such as consultancy, presentation, public liaison, research; will present all its activities to related authorities in report format and keep the public informed.
ARTICLE 3- MEMBERSHIP AND CONDITIONS FOR MEMBERSHIP
To become a member of the association, following are required:
a) To have all civil rights,
b) To be aged more than 18,
c) To have full understanding of the objectives of the association,
d) To be proposed by at least two members.
Status of acceptance by the Board of Directors of applications to membership of the association will be informed to the applicant within three months starting from date of application.
ARTICLE 4- CONDITIONS FOR TERMINATION OF MEMBERSHIP
a) It is always possible to
terminate the membership. Written application to Board of Directors is what is
required. The member will be counted as having terminated the membership within
1 month following written application and a letter informing the status will be
sent to the member's address. The association will reserve all its rights to
claim its debtors in case of termination of membership.
b) If presence of any situation about a member which necessitates termination of membership is notified or known by the Board of Directors through other channels, Board of Directors will investigate the matter within the scope of its own procedures and make a decision at the end.
Reasons for termination of membership;
· To get involved in actions
which do not fit the association's dignity and regard,
· To disobey decisions taken by the General Assembly and Board of Directors,
· To be sentenced due to any shameful crime contradicting general morals,
· Failure to cover financial liabilities towards the association within the stipulated period,
· Failure to maintain conditions of membership,
· To display a reluctant attitude towards the activities of the association, to develop a habit of not participating without any excuse in the General Assembly meetings, workshops or committees set up within the framework of activities of the association, or other meetings arranged by the association.
Objections can be made to the General Assembly regarding membership termination decisions. General Assembly's decision will be binding.
ARTICLE 5- VOTING AND ELECTION PROCEDURES
Members of the association have the right to vote and to be elected in the General Assembly. Every member has one vote in the General Assembly. Each member will vote individually.
ARTICLE 6- MEMBERS BENEFITING FROM ACTIVITIES OF THE ASSOCIATION
All persons who are entitled as members of the association can benefit from the premises, social facilities, aids and all activities of the association within the condition of compliance with the rules established by the General Assembly.
ARTICLE 7- STRUCTURE OF THE ASSOCIATION
Structure of the Association comprises the following;
a) General Assembly
b) Board of Directors
c) Auditing Board
d) Consulting Board
ARTICLE 8- GENERAL ASSEMBLY MEETING
General Assembly meetings will be held every two years in September. When deemed necessary by the Board of Directors or the Auditing Board, or upon written request of 1/5 of the members, Board of Directors is obliged to call the General Assembly to meeting within one month.
In case of failure of the Board of Directors to fulfill this obligation, upon application of the Auditing Board or one of the members requesting a meeting Local Judge will assign a team of three association members, who will call the General Assembly to meeting within one month.
ARTICLE 9- INVITATION PROCEDURE
Board of Directors will make a list of members who have the right to join the General Assembly in accordance with the legislation of the association. Members who will join the General Assembly will be invited by announcing at least 15 (fifteen) days prior to the assembly in a local gazette the date, time, place and agenda of the assembly. This invitation will also indicate place, day and time of the second meeting if the meeting is not successful due to lack of majority.
Time span between the first and second meeting should be at least one day. Date, time, place and agenda of the meeting will be informed by writing to the highest local administrative authority at least 15 days prior to the meeting date. List of participating member will be attached to this letter.
If the meeting is postponed due to some other reason, this will be announced to the members with a second announcement where the meeting announcement took place, by also stating reason for postponement. Second meeting should take place within maximum two months following the date of postponement.
Members will be invited to the second meeting in accordance with the basis covered in the first paragraph and the meeting will be announced to the highest local administrative authority in accordance with the second paragraph.
General Assembly meeting cannot be postponed more than once.
ARTICLE 10- MEETING PLACE
General Assembly meetings will be held in the city where the association headquarters is located and at a place determined by the Board of Directors.
ARTICLE 11- SUFFICIENT MAJORITY AND THE MEETING PROCEDURE
General Assembly will meet with participation of one plus half of the members who have the right to join the General Assembly in accordance with the legislation of the association.
If majority could not be obtained in the first meeting, majority will not be seeked in the second meeting.
But, number of members participating in the second meeting should not be less than twice the full number of members of the Board of Director and Auditing Board.
Association's General Assembly meetings will be held on the day, at the time and place notified in the advertisement and announced to the highest local administrative authority.
Members joining the General Assembly will participate in the meeting by signing apposite their names in the list arranged by the Board of Directors. If the majority as stated above is reached, a status record will be made and the meeting will be started by one of the members of the Board of Directors assigned by the Board of Directors.
Absence of the government officer in the meeting does not necessitate postponement of the meeting. Following commencement of the meeting a chairman, sufficient number of deputy chairmen and clerks will be assigned. The meeting will be chaired by the Chairman of the General Assembly. Clerks will arrange the minutes of meeting and sign jointly with the chairman.
At the end of the meeting all minutes and documents will be handed over to the Board of Directors.
ARTICLE 12- DUTIES AND AUTHORITIES OF THE GENERAL ASSEMBLY
Below listed matters will be discussed by the General Assembly and a decision will be reached;
1) Election of the association's
2) Amendment of the legislation of the association,
3) Discussion on the reports issued by the Board of Directors and Auditing Board. Issuance of clean table for the Board of Directors,
4) Discussion of the budget prepared by the Board of Directors and approval as the same or with amendments,
5) Merging of the association to the related federation or upper institutions if legal conditions are fulfilled,
6) Decision making on the association to be active in the international platform by fulfilling legal conditions, establishing membership of the association in similar associations or institutions abroad or canceling the membership,
7) Desolution of the association,
8) Accomplishment of other tasks assigned to the General Assembly in the procedures or legislation of the association.
ARTICLE 13- ISSUES TO BE DISCUSSED IN THE GENERAL ASSEMBLY MEETING
In the General Assembly meeting only agenda items will be discussed. However, items which are requested to be included in the agenda by one fifth of the members available in the meeting will definitely be included in the agenda.
Legislation amendment can be possible with the supportive voting of two thirds of members available in the General Assembly.
ARTICLE 14- BOARD OF DIRECTORS
General Assembly will elect the Board of Directors comprising of the Chairman and six main members by confidential voting. General Assembly will also elect seven spare members of the Board by confidential voting.
Vacancies of the main members in the Board of Directors will be filled in by inviting spares according to their votes.
Within seven days following elections of the Board of Directors, members responsible from Technical Activities, Press-Publications and Public Liaison, Accounting and General Secreteriat will be assigned by the Board of Directors.
Board of Directors will meet at least once every month. Board of Directors can meet any time upon written request of the chairman or three members of the Board of Directors.
Any member of the Board of Directors who fails in participating three successive meetings without any excuse will be counted as resigned.
Board of Directors will meet with majority of the members and decisions will be taken with majority. Votings in the Board of Directors will be open.
ARTICLE 15- DUTIES OF THE BOARD OF DIRECTORS
Duties of the Board of Directors are outlined below;
1) To represent the association
or authorize one or more of the members of the Board of Directors in this
2) To carry out the procedures pertaining to the annual revenue-expense calculations of the Association, to prepare the budget for the next term and present to the General Assembly,
3) To achieve other duties defined within legislations and the procedures of the association,
4) Within the revenue budget of the association, to provide good management of expenses, maintaining currency and goods under the belonging of the association,
5) To assign officials to positions approved with the budget,
6) To keep and maintain association records and books,
7) As the executive unit of the association, to carry out and organize all activities of the association within the scope of the main legislations and laws,
8) To decide on purchasing of immovables required for the association or sales of existing immovables,
9) To accept or reject applications for membership,
10) To setup the Consulting Board or Special Interest Groups, Working Committees for achieving objectives of the association,
11) To settle the annual membership fee.
ARTICLE 16- AUDITING BOARD
Auditing Board will comprise of three main and three spare members assigned by the General Assembly annually.
This board will audit Association procedures, communications and calculations with minimum two main members. Will prepare the report fifteen days prior to the General Assembly meeting and submit to the General Assembly. It will also present its views to the General Assembly regarding the budget to be prepared by the Board of Directors.
Auditing board will audit minimum once annually and will present the audit results to the Board of Directors in the form of a report.
Auditing board will call the General Assembly to meeting when it shares the opinion that Board of Directors is suffering from lack of regard and ability and General Assembly meeting has become a necessity, undertaking the whole responsibility.
ARTICLE 17- DUTIES AND RESPONSIBLITIES OF THE CONSULTING BOARD
Consulting Board will comprise of 5 (five) persons assigned by the Board of Directors. Board of Directors can not transfer its duties, authorities and responsibilities to the Consulting Board. Chairman of the Board of Directors and preceding Chairman are natural members of the Consulting Board.
Qualifications seeked in members of the Consulting Board are outlined below;
a) To have taken post in a
managerial position for minimum five years in private or public institutions
working on project basis and nonprofiting organizations and/or to have education
and research experience in training institutions in related topics,
b) To have carried out recognizable services fitting with the Association's objectives,
c) To be proposed as member to the Board of Directors by at least 6 association members,
Consulting Board will met at least twice annually, will take directing decisions and present them to the Board of Directors. It will be leading the association in particular regarding activities of organizational structuring and long term planning.
Consulting Board can set up subcommissions related to certain topics to be able to carry out its activities fully and to serve the objectives of the association and will report results of its studies to the Board of Directors.
ARTICLE 18- INFORMING THE
ADMINISTRATIVE HEADQUARTERS ABOUT
ASSIGNMENTS TO THE STRUCTURAL UNITS
Within seven days following the elections organized by the General Assembly, Chairman of the Board of Directors will inform by writing to the administrative headquarters in the district where the Association headquarters is located, names and surnames, residential records, professions.
ARTICLE 19- REVENUE SOURCES OF THE ASSOCIATION
Revenue sources of the
b) Initialization donation to be paid by new members, to the amount settled by the Board of Directors,
c) Revenues to be obtained from activities organized by the Association, such as seminars, conferences, fairs, shows, lotteries, travels, exhibitions, special nights, other scientific and social activities,
d) Revenues obtained from movable and immovable possessions, immovable estates,
e) Revenue obtained from facilities and operation with permit obtained in accordance with law no:2908,
f) Annual membership fee will be determined by the Board of Directors in recordance with duties and authorities of the Board of Directors. Starting from setting up of the associations till the first General Assembly annual fee is TL equivalent of ($ 100). This amount can be amended with the decision of the Board of Directors. The association cannot own any immovable apart from those required for residential purposes and association activities.
All immovables purchased by the
association or transferred to the association by donation or inheritance showed
be informed to the Ministry of Interior Affairs within three months following
registration to the official department under the name of the association. Those
which are determined to be surplus considering the association requirements, in
accordance with item one, will be converted to cash by the Association within
Chairman is authorized to represent the Association in the official departments.
Revenues will be collected upon receipt arranged in accordance with Article 63 of the Law of Associations.
Expenditures will also be certified with expense document arranged in accordance with the law and the legislation and accounting rules.
Expenses of the association will be according to the budget prepared by the Board of Directors in accordance with the principles stipulated in the Main Legislation and submitted to the approval of the General Assembly and with the expense document commonly signed by the Chairman and Member of the Board Directors in charge of accounting affairs.
Conditional donations to the association can not be spent on issues not complying with the intentions of the donator and objectives of the association.
Board of Directors is commonly responsible from efficient management, maintenance and spending of the association's commodities and cash reserves.
ARTICLE 20- SETTING UP OF BRANCHES
There are not any branches of the Association.
ARTICLE 21- RECORD BOOKS TO BE KEPT BY THE ASSOCIATION
The association will keep below listed books;
a) Member Registration Book,
b) Resolutions Book,
c) Income-Expenditure Book,
d) Budget, Final Accounts and Balance,
e) Incoming-Outgoing Documents Book,
f) Receipts Record Book,
These books will be kept and maintained by the Board of Directors in accordance with the laws and legislations.
ARTICLE 22- LEGISLATION AMENDMENT
Main legislation can be amended by the General Assembly based on the proposal of one third of registered members or the Board of Directors. Positive voting of two thirds of the participants is required for amendment.
ARTICLE 23- DESOLUTION OF THE ASSOCIATION
Desolution of the Association will take place in accordance with stipulations of Article 49 of the Law of Associations No.2908. General Assembly will take decision for desolution of the association.
This will only be possible by participation into the desolution meeting of two thirds of the registered members having the right to participate in the General Assembly. Two thirds majority will be required for the desolution decision.
In case this majority cannot be reached in the initial desolution meeting, members will be called to the second meeting in accordance with the Law of Associations Article 21. Decision can be taken in the second meeting for desolution of the Association with positive voting of two thirds of the present members.
In case of desolution of the Association, clearing of possessions, cash reserves and rights of the Association will be transferred to some other association having the same objectives, in accordance with the basis determined by the General Assembly. If the General Assembly has not reached any decision on this issue or has not met, all commodities, cash reserves and rights will be transferred to the Association of the disabled.
ARTICLE 24- DESOLUTION STATUS
If the association is disabled, Board of Directors can not be established according to the legislation or majority required according to the Law of Associations Article 23 is not reached or two successive regular General Assembly meetings could not be realized, the association will enter desolution status.
Highest Administrative official of the district where the association Headquarters is located will determine the desolution status.
ARTICLE 25- REFERENCE CLAUSES
General Clauses (Law of
Associations No: 2908 and the Civil Law) will be applied for issues not covered
in this legislation.
ARTICLE 26- INTERIOR AUDIT
Interior audit of the Association will be implemented by the Auditing Board in accordance with Law. No. 2908 and stipulations of the Association, following approval of the General Assembly, by establishing individual units and assigning stipulations to these units, aiming to provide guidance to members and units of the Association regarding activities and procedures of the Association.